Formula New Grantee Orientation (NGO) hosted by OVW.
Good morning. You probably received this earlier today from OVW Associate Director, Amy Loder but we wanted to make sure that you didn’t miss it.
“We are pleased to announce that OVW will be hosting a Formula New Grantee Orientation (NGO). It will take place via zoom March 11 – March 27, 2025. Additionally, we will be hosting a training for the Board of Directors for each state and territory coalition April 1 – 2, 2025. We plan to circulate the agenda in early January 2025.
As in previous years, the agenda will be designed to limit the amount of screen time each day, and to allow for maximum participation across all time zones, including the U.S. pacific territories. We realize some sessions will result in a later-than-normal workday for participants on the east coast, but it is essential that all NGO participants have an opportunity to attend sessions and ask questions in real time. We hope to publish the agenda in early January to allow participants to plan accordingly.
Below is some key information concerning the NGO. Please take a moment to carefully read this information and follow-up with your Program Manager should you have any questions.
- Will the NGO take place 5 days/week, 8 hours/day, for 3 weeks?
No. All sessions will occur Tuesday – Thursday. All participants can expect 2 – 3 hours of content per day, except for Grants Financial Management Division presentations.
- What time will the sessions take place?
Times will vary, though many sessions will begin at either 3:30 p.m. or 4 p.m. ET. No session will begin earlier than 1 p.m. ET.
EXAMPLE: A session that starts at 4 p.m. ET means it is 1 p.m. Pacific, 12 noon in Alaska, 11 a.m. in Hawaii, and 7 a.m. in Northern Mariana and Guam.
- Who is required to attend?
All new State Administrators (SAA) and Coalition Directors are required to attend the entire NGO. This is a special condition on all Coalition, SASP, and STOP awards. Additionally, there is a new special condition on the coalition awards requiring the Board of Director Leadership (President, Vice President, Treasurer, and Secretary) to attend the OVW Board training. OVW will contact the individuals who are required to attend directly. See below for information on who is required to attend.
The following individuals are required to attend the entire NGO:
- SAAs and Coalition Directors who came into their current position after March 2023 and/or did not attend the Formula NGO held on 2023.
The following individuals are required to attend the Formula Pass-through session:
SAAs who pass-through SASP and/or STOP funds and Coalition Directors that receive pass-through SASP and/or STOP funds are required to attend this session regardless of how long they have been in their position or acted as a pass-through entity.
- This session is specifically tailored to address pass-through entities. SAAs and Coalition Directors who attended this session during the NGO in 2023 are required to attend.
- Do I have to attend the Formula NGO if I have attended other OVW NGOs, or similar trainings offered by other components in DOJ?
Yes. While some of the information may be similar to what is presented in other OVW NGOs, most of the Formula NGO content is specific to the formula programs. Additionally, many of the presentations will go into greater depth than is typical for other OVW NGOs.
- Can individuals who are not required to attend the NGO participate?
Yes. The benefit of holding a virtual NGO is we can allow for a greater number of individuals to attend. Individuals who are not required to attend the NGO may attend any or all the sessions. In fact, we encourage all SAAs and Coalitions Directors to have additional staff attend the sessions.
- Will attendance be taken?
Yes.
- How do I register for the NGO?
OVW has partnered with Leidos for all NGO logistics. Leidos will send out registration information and instructions will be sent in early January 2025.
- How do I participate in each of the sessions?
The NGO will take place via zoom and a web portal will house all the zoom links, agendas, and meeting materials. Participants must use the portal to access the zoom links to join each session. A link to the portal for the NGO will be provided to all individuals who register for the NGO.
- What are the next steps?
Leidos will send a communication to all SAAs, Coalition Directors, and Board Members in early January 2025, so everyone has the relevant NGO information.
OVW will send a separate email to SAAs and Coalition Directors who are required to attend the entire NGO, or the pass-through session. We will also send an email to Board members who are required to attend the Board training.
All information for the NGO will be posted on the Formula NGO Portal. The information about how to access the Portal will be contained in the email sent by Leidos. Please visit the Portal as soon as you receive the email from Leidos to familiarize yourself with the site and register for the NGO.
We look forward to seeing you in March. Please watch for additional communications from OVW and Leidos. If you have any questions, please contact your Program Manager.”
Best,
Amy
Amy Loder
Associate Director
202.305.2971 (office)
202.598.9447 (cell)
Take care,
Barry/Arlene/AVA Board